Let’s talk about Pop-Up Weddings!
First a quick recap. What is a pop up wedding? To make it succinct, a pop-up wedding is almost like an elopement. It could be just the two of you, or your closest 25 friends and family to celebrate with you. You will have a wedding with a dress, photographer, officiant and all the basic wedding things. But it will be quick (one hour actually) and on a much smaller scale than a traditional wedding. It doesn’t mean it would be any less special. Quite the contrary actually! It is incredibly intimate as the focus is truly on just the two of you.
The KEY to a well run Pop-Up Wedding is a Day of Wedding Coordinator. That is literally what it sounds like – someone who is physically at your wedding on the day of, making sure that everything you planned actually happens.
Do You Need A Day of Coordinator for a Pop-Up Wedding?
A traditional wedding is a lot of work and most people hire a planner to help them months in advance and plan the entire event. Now the benefit to our microwedding packages is that you will not need be planning details months in advance because it’s such a small scale and streamlined wedding and we handle all of that. However, you likely want someone to be on-site on the day of your wedding to make sure that everything goes as planned.
A Day of Coordinator will definitely be useful if you have guests. Even if you only have a few, the coordinator can help guide them to the ceremony location, show them where they should sit, hand out any programs or favors, and help them with any needs they may have. You certainly do not want your guests trying to get your attention on your wedding day for one thing or another.
The coordinator is also really helpful if you have timed entrances, a cue for musicians, or even need a speaker to announce anything. If the bride or groom is supposed to enter the ceremony at an exact moment, the coordinator is responsible for making sure he or she is exactly where they are supposed to be at any given moment.
A pop-up wedding also runs on a tight timeline. You have one hour to get married, take photos, and any other details you may have planned. Since you are the main event and so wrapped up in your special day, you may not remember everything you need to do and everywhere you need to be.
A coordinator ensures that everything runs smoothly and that there is plenty of time to spare for pictures. Now the good news is, you don’t have to upgrade to our Day of Coordinator, you can appoint someone in your group to do it if you choose. But a professional is usually a better choice.
Duties of a Day of Coordinator
To help you decide if a Day of Coordinator will be useful for you, here is a list of things coordinators do and a few things they do not.
What they do:
Greet guests and tell them where to stand/sit
Line up bridal party
Cue musicians or play music (as long as it is logistically feasible)
Cue bride
Place reserved seating cards if applicable
Hand out things to guests upon arrival like masks, bubbles, etc.
Help group guests for photos to help that go faster
Manage timeline
Make sure everyone is there and troubleshoot if not
What do they not do:
They don’t decorate
They are not florists
Run errands
Not staff
Difference between a Wedding Planner and a Day of Coordinator
A wedding planner actually plans your wedding. Whether it’s 100% planning, 50/50 involvement with you, or splits the errands and planning with you, this person does just that- they plan!
A Day of Coordinator does not plan. They will offer tips and their expertise, but they do not do any of the real planning. They come in at the end, when everything is planned, and they help you enforce the timeline for your wedding day and just ensure your day flows. It is their literal job to make sure everything you planned actually happens. Their job is to ensure you are happy with the outcome and truly enjoyed your special day.
Booking Your Day of Wedding Coordinator
Someone to hold your hand through the last bit of planning, understand your dream wedding and ensure it all happens? Well, we have all the info to help you find that dream coordinator.
Firstly, if you haven’t booked your Pop Up Wedding yet, check out our packages. Everything you need for your special day is included in the price or offered in our Upgrades section. We serve a lot of areas around the U.S. and would love to help you get started!
If you already booked your Pop-Up Wedding and are looking for a Day of Wedding Coordinator, simply reach out to add this upgrade! Also, check out our pop-up wedding packages FAQ’s here. We can’t wait to help you POP THE KNOT!